SCM Accounting & Financial Reports: Ledgers, Trial Balance, P&L & Balance Sheet

Accounting software Pakistan buyers often shortlist tools by report names—trial balance, P&L, balance sheet—without checking whether those reports come from the same transactions the warehouse posted. In Wise Supply Chain, accounting and financial reports sit on the document spine: purchase invoices, GRNs, sales, returns, expenses, and payment vouchers post into one chart of accounts, and reports read back from that ledger. This guide covers accounting module features and the financial reports built on top.

Chart of accounts: your ledger structure

The chart of accounts defines assets, liabilities, equity, revenue, and expense accounts your business uses. SCM operations post to standard accounts automatically—inventory, accounts payable, accounts receivable, COGS, revenue, input and output tax—while manual journal entries handle adjustments, accruals, and non-stock events finance owns directly.

Automatic posting from supply chain documents

Key operational documents write accounting entries when confirmed or posted—no parallel “accounts Excel”:

• Purchase invoices — supplier payable and expense/inventory accrual.
• GRNs — inventory receipt against purchasing.
• GINs and sales invoices — revenue, receivables, COGS, and inventory issue.
• Sale and purchase returns — reverse revenue, tax, AR/AP, and stock at cost.
• Production — component consumption and finished-goods inventory.

That integration is what separates ERP accounting Pakistan teams want from a standalone stock app that exports CSVs at month-end.

Journal entries, payment vouchers, and expenses

Journal entries support manual double-entry with draft → posted → void lifecycle—for depreciation, corrections, and period adjustments. Payment vouchers record customer receipts and supplier payments against bank or cash accounts; post them to move cash and clear AR/AP balances. Print vouchers for filing.

Expenses capture operating costs with categories, optional attachments (receipts), and post into the ledger. Recurring expenses template monthly overheads; expense categories keep P&L classification consistent. The dashboard charts expense by category so owners see where money goes without waiting for the accountant’s workbook.

Customer and supplier ledgers

Customer ledger shows every invoice, return, receipt, and open balance per buyer—essential for collections and dispute resolution. Supplier ledger does the same for vendors: purchase invoices, returns, and payments. Both roll from posted documents, not manual running balances.

Pair ledgers with bank accounts master data so payment vouchers reconcile to real cash positions.

Financial reports module

The financial reports module produces standard statements from the same posted ledger:

• General ledger — account-level transaction detail for audit.
• Trial balance — debits and credits in balance before closing.
• Account statement — activity for a single account over a period.
• Aging receivable / aging payable — outstanding customer and supplier balances by age bucket.
• Customer receivables / supplier payables — summary views for credit control and cash planning.
• Profit & loss — revenue, COGS, and expenses for the period.
• Balance sheet — assets, liabilities, and equity as at a date.

Filter reports by date range and export or print for board packs, tax working papers, and bank reviews. Because purchasing and inventory post automatically, P&L COGS and balance-sheet inventory align with warehouse stock movements—the question at month-end is reconciliation, not reconstruction.

Dashboard widgets finance teams use daily

Beyond formal reports, the operations dashboard surfaces accounts receivable aging, expense breakdown, and warehouse inventory value alongside operational KPIs—so owners see cash, cost, and stock in one login without switching tools.

Accounting with optional FBR digital invoicing

When the FBR module is enabled, submitted sales invoices post revenue and tax the same way manual invoices do—the compliance layer adds FBR validation and API posting without a second revenue ledger. See supply chain with FBR digital invoicing for the combined sales flow.

Go-live checklist for finance

1. Review chart of accounts with your accountant; add accounts you need beyond defaults.
2. Enter opening balances via journal entries if migrating mid-year.
3. Agree posting rules: which SCM documents finance confirms vs operations.
4. Run trial balance after first week of live GRNs and sales; investigate any suspense balances early.
5. Schedule monthly aging receivable/payable reviews with customer and supplier ledger drill-down.

Book a free demo with your chart of accounts, or read the supply chain software Pakistan guide and product overview.

Report layouts and account codes may evolve between releases; features described reflect the accounting and financial reports modules as currently shipped.